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DOB NOW: Build Mechanical Systems (MS) Filings FAQs
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When is a Certificate of Compliance, formerly an Equipment Use Permit (EUP), required?
According to §28-116.4.1: A certificate of compliance shall not be required in connection with work specifically exempted from permit requirements in accordance with this code or department rules. See RCNY 101-14 for exemptions.
Is the Certification Number for Listing still required on the Equipment specification for Mechanical Systems?
The Certification Number for Listing field has been changed to Serial Number. The serial number is required by FDNY and will be listed on the Certificate of Compliance. In addition to the serial number, the Model Name and Number and the associated Job Filing Number field has been added to the Certificate of Compliance for each line of equipment.
When is the Certificate of Compliance issued?
The TR Final needs to be certified for the Certificate of Compliance to appear. The special inspector needs to certify the TR Final, which will sign off the permit. Once the permit is signed off the COC is issued and can be printed.
How do I file a No Work application to receive a Certificate of Compliance?
A Mechanical Systems (MS) new work application needs to be filed in DOB NOW: Build, which requires a permit to be pulled and signed off. DOB NOW does not currently have a process for No Work applications except Place of Assembly and Temporary Place of Assembly filings. Alt1 No Work applications to obtain a new Certificate of Occupancy are filed in eFiling/BIS.
How many devices can be added on a Mechanical System filing?
A maximum of 50 devices can be filed/added to the same job filing. Additional devices can be added on a subsequent filing.
How do I add a Cooling Tower to a job filing that has been approved?
If a Certificate of Compliance (COC) is needed for equipment added to the Scope of Work, but no Cooling Tower was added, the question, Does the building have Cooling Tower(s)? will display on the Technical Report (TR) Final before the TR is certified.
What do I do if the TR Final has been certified but I need to add a Cooling Tower to the job?
For Alteration-CO filings, answer Yes to the question on the Certificate of Occupancy, Does the building have Cooling Tower(s)? to be able to add Cooling Tower(s). For Alteration filings, remove the TR Final Certification and add the Cooling Tower(s).
How do I update the job filing to include a Certificate of Compliance?
In the Scope of Work section, If the applicant previously answered No, to Is a COC needed?, change the answer to Yes. If the job has already been approved, a PAA is required to make this change.
Can I enter a future date for the Installation Date of a Cooling Tower?
No, the Installation Date can be a past date or the current date, but not a future date.
I added a Cooling Tower to the Scope of Work, why don’t I see the information on the Technical Report?
The Cooling Tower information will not auto populate on the TR Final. The Cooling Tower will need to be reentered in the TR Final.
Can I update the Cooling Tower information after the job is approved?
Yes, the Registration Number, Installation Date, and Commission Date can be updated on TCO Renewal requests, when the job filing is in Objections status, and on PAA filings.